Data Protection Declaration and consent
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Data protection information in accordance with Art. 13 GDPR
Name and address of the controller
The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is
HELIOTEC Betriebs- und Verwaltungsgesellschaft mbH
Am Steinberg 7
09603 Großschirma
Phone: +49 (0) 37 328/ 898 170
Fax: +49 (0) 37 328/ 898 195
Email: info@heliotec.de
Website: www.heliotec.de
Name and address of the data protection administrator
The data protection officer of the controller:
ad hoc datenschutz GmbH
Im Bresselsholze 12
07819 Triptis
Telephone number: 0365 52786230
E-Mail: kontakt@adhoc-datenschutz.de
General information on data processing
Legal basis for the processing of personal data
In accordance with Art. 13 GDPR, we inform you of the legal basis of our data processing. If the legal basis is not specified in the data protection notice, the following applies:
The legal basis for obtaining consent is Art. 6 para. 1 lit. a i.V.m. Art. 7 GDPR. The legal basis for processing for the fulfilment of our services and implementation of contractual measures as well as for answering enquiries is Art. 6 para. 1 lit. b GDPR. The legal basis for processing for the fulfilment of our legal obligations is Art. 6 para. 1 lit. c GDPR. If the processing of your data is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
Data erasure and storage duration
We adhere to the principles of data minimisation in accordance with Art. 5 para. 1 lit. c GDPR and storage limitation in accordance with Art. 5 para. 1 lit. e GDPR. We only store your personal data for as long as is necessary to achieve the purposes stated here or as provided for by the retention periods stipulated by law. After the respective purpose no longer applies or after these retention periods have expired, the corresponding data will be deleted as quickly as possible.
External links
This website may contain links to third party websites or to other websites under our responsibility. If you follow a link to a website for which we are not responsible, please note that these websites have their own privacy notices. We accept no responsibility or liability for these third party websites and their privacy notices. Therefore, before using these websites, please check whether you agree with their data protection declarations.
You can recognise external links either by the fact that they are displayed in a different colour from the rest of the text or underlined. Your cursor will show you external links when you move it over such a link. Only when you click on an external link will your personal data be transferred to the destination of the link. In particular, the operator of the other website receives your IP address, the time at which you clicked on the link, the page on which you clicked on the link and other information that you can find in the data protection information of the respective provider.
Please also note that individual links may lead to a data transfer outside the European Economic Area. This could give foreign authorities access to your data. You may not have any legal remedies against this data access. If you do not want your personal data to be transferred to the link destination or even exposed to unwanted access by foreign authorities, please do not click on any links.
Rights of the person concerned
As a data subject within the meaning of the GDPR, you have the opportunity to assert various rights. The rights of the data subject arising from the GDPR are the right of access (Article 15), the right to rectification (Article 16), the right to erasure (Article 17), the right to restriction of processing (Article 18), the right to object (Article 21), the right to lodge a complaint with a supervisory authority and the right to data portability (Article 20).
Right of cancellation:
If the processing is based on Art. 6 para. 1 lit. e or f GDPR, you as the data subject can object to the processing of your personal data at any time for reasons arising from your particular situation. You also have this right in the case of profiling based on these provisions within the meaning of Art. 4(4) GDPR. Unless we can demonstrate a legitimate interest in the processing that outweighs your interests, rights and freedoms or the processing serves the assertion, exercise or defence of legal claims, we will refrain from processing your data after the objection has been made.
If the processing of personal data serves the purpose of direct marketing, you also have the right to object to this at any time. The same applies to profiling in connection with direct advertising. We will no longer process your personal data as soon as you object.
Right to lodge a complaint with a supervisory authority:</strong
If you consider that the processing of personal data relating to you infringes the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, without prejudice to any other administrative or judicial remedy.
Right to data portability:</strong
If your data is processed automatically on the basis of consent or fulfilment of a contract, you have the right to receive this data in a structured, commonly used and machine-readable format. You also have the right to request the transfer and provision of the data to another controller, insofar as this is technically feasible.
Right to information, rectification and erasure:</strong
You have the right to obtain information about your processed personal data with regard to the purpose of the data processing, the categories, the recipients and the duration of storage. If you have any questions on this topic or other topics relating to personal data, you can of course contact us using the contact details provided in the legal notice.
Right to restriction of processing:</strong
You can request the restriction of the processing of your personal data at any time. To do so, you must fulfil one of the following conditions:
- You contest the accuracy of the personal data. For the duration of the verification of accuracy, you have the right to request the restriction of processing.</li
- If the processing is unlawful, you can request the restriction of the use of the data as an alternative to erasure.</li
- If we no longer need your personal data for the purposes of processing, but you need the data for the establishment, exercise or defence of legal claims, you can request the restriction of processing as an alternative to erasure.</li
- If you object to the processing pursuant to Art. 21 (1) GDPR, your interests and ours will be weighed up. Until this balancing has taken place, you have the right to request the restriction of processing.</li
Restriction of processing means that, with the exception of storage, personal data may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
Provision of the website (web host)
When you visit our website, we automatically collect and store information in so-called server log files. Your browser automatically transmits this information to our server or to the server of our hosting company.
These are:
- IP address of the website visitor’s end device
- Device used
- Host name of the accessing computer
- Operating system of the visitor
- Browser type and version
- Name of the retrieved file
- Time of the server request
- Amount of data
- Information on whether the data retrieval was successful
This data is not merged with other data sources.
Instead of operating this website on our own server, we can also have it operated on the server of an external service provider (hosting company). The personal data collected by this website is then stored on the hosting company’s servers. In addition to the data mentioned above, the web host also stores contact requests, contact data, names, website access data, meta and communication data, contract data and other data generated via a website for us, for example.
The legal basis for the processing of this data is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the technically error-free presentation and optimisation of this website. If the website is accessed in order to enter into contractual negotiations with us or to conclude a contract, another legal basis is Art. 6 para. 1 lit. b GDPR. In the event that we have commissioned a hosting company, there is an order processing contract with this service provider.
Use of local storage items, session storage items and cookies
Our website uses local storage items, session storage items and/or cookies. Local storage is a mechanism that enables the storage of data within the browser on your end device. This data usually contains user preferences, such as the ‘day’ or ‘night’ mode of a website, and is retained until you delete the data manually. Session storage is very similar to local storage, whereas the storage period only lasts during the current session, i.e. until the current tab is closed. The session storage items are then deleted from your end device. Cookies are information that a web server (server that provides web content) stores on your end device in order to be able to identify this end device. They are either stored temporarily for the duration of a session (session cookies) and deleted at the end of your visit to a website or permanently (permanent cookies) on your end device until you delete them yourself or they are automatically deleted by your web browser.
These objects may also be stored on your device by third-party companies when you visit our website (third-party requests). This enables us as the operator and you as a visitor to this website to utilise certain third-party services that are installed on this website. Examples of this include the processing of payment services or the display of videos.
These mechanisms can be used in a variety of ways. They can improve the functionality of a website, control shopping basket functions, increase the security and convenience of website use and carry out analyses of visitor flows and behaviour. Depending on the individual functions, these must be categorised under data protection law. If they are necessary for the operation of the website and intended to provide certain functions (shopping basket function) or serve to optimise the website (e.g. cookies to measure visitor behaviour), they are used on the basis of Art. 6 para. 1 lit. f GDPR. As the website operator, we have a legitimate interest in the storage of local storage items, session storage items and cookies for the technically error-free and optimised provision of our services. In all other cases, local storage items, session storage items and cookies are only stored with your express consent (Art. 6 para. 1 lit. a GDPR).
If local storage items, session storage or cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this data protection notice. Your required consent will be requested and can be revoked at any time.
Use of external services
External services are used on our website. External services are services from third-party providers that are used on our website. This can be done for various reasons, for example for embedding videos or for the security of the website. When using these services, personal data is also passed on to the respective providers of these external services. If we do not have a legitimate interest in the use of these services, we will obtain your consent as a visitor to our website, which can be revoked at any time, before using them (Art. 6 para. 1 lit. a GDPR).
Consent management
In order to comply with data protection requirements, we use a consent management tool on our website. We use this tool to obtain the necessary consent for the setting of cookies or the use of external services. The consents are stored.
The processing is necessary for the fulfilment of a legal obligation to which the controller (operator of the website) is subject. Art. 6 para. 1 lit. c GDPR is therefore used as the legal basis for processing.
Borlabs Cookie
We use the Borlabs Cookie service on our website. The provider of the service is Borlabs – Benjamin A. Bornstein, Rübenkamp 32, 22305 Hamburg, Germany.
As this service is hosted locally on the web server, no data is transferred to third parties.
Content management system
A content management system enables the creation, editing, organisation and presentation of digital content. We use a content management system to create content for our website. This enables us to design a more appealing website.
We base this processing on a legitimate interest (Art. 6 para. 1 lit. f GDPR).
Our legitimate interest lies in the technically error-free presentation and optimisation of the website.
WordPress
We use the WordPress service on our website. The provider of the service is Automattic Inc, 60 29th Street #343, 94110 San Francisco (CA), USA.
As this service is hosted locally on the web server, no data is transferred to third parties.
Display optimisation
We use tools to optimise the presentation of our website. Among other things, these tools help us to display the website in other languages or to make it more accessible.
Processing will only take place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 para. 1 lit. a GDPR). Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing carried out up to the point of withdrawal.
Polylang
We use the Polylang service on our website. The provider of the service is WP Syntex, 28, rue Jean Sébastien Bach, 38090 Villefontaine, France.
As this service is hosted locally on the web server, no data is transferred to third parties.
We base this processing on a legitimate interest (Art. 6 para. 1 lit. f GDPR).
This application is required to ensure the unrestricted functionality of the website. This is a tool which is used for the linguistic optimisation of the website.
Job portal
We have integrated elements of job portals on the website in order to publish or refer to job advertisements.
Processing will only take place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 para. 1 lit. a GDPR). Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing carried out up to the point of withdrawal.
Coveto
We use the Coveto service on our website. The provider of the service is coveto ATS GmbH, Frankenstraße 45, 63667 Nidda, Germany.
Further information can be found in the provider’s data protection information at the following URL: https://www.coveto.de/datenschutz.
Map service
We use a map service on this website. In order for the map to be used and displayed on the website, the map must be loaded from the provider’s server. This involves transferring your IP address to the provider’s server. Depending on the provider, cookies and other technologies, including fonts, may be loaded. You can find more information on this in the provider’s privacy policy.
Processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 Para. 1 lit. a GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.
Google Maps
We use the Google Maps service on our website. The service is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Using the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-US Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider’s data protection information at the following URL: https://policies.google.com/privacy.
Contact by phone or email
We have provided a telephone number and email address on our website in accordance with legal requirements. The data transmitted in this way is automatically stored by us in order to process corresponding inquiries or to be able to contact the person making the inquiry. We will not pass this data on to third parties without consent.
If you contact us by telephone or via our email address for pre-contractual or contractual purposes, the processing of personal data is based on the legal basis of Art. 6 (1) (b) GDPR. For all other contacts from you, the processing of personal data by us is based on our legitimate interest in accordance with Art. 6 (1) (f) GDPR.
Handling of applicant data
It is possible to send us an application (e.g. by post, online application form or by email). The personal data obtained in this way will be stored and processed by us for the application process.
The basis for the processing is Art. 6 (1) (b) GDPR and Art. 6 (1) (a) GDPR, provided that consent has been given. Insofar as German law is applicable, Section 26 BDSG in particular is used as the legal basis for the processing. You can revoke your consent at any time. The legality of the processing carried out up to the time of revocation remains unaffected.
If the application results in an employment relationship, the data collected will be stored for the processing of the employment relationship on the basis of Art. 6 (1) (b) GDPR. If no employment relationship is established, the data will be stored on the basis of Art. 6 (1) (f) GDPR for the duration of the legal claims, in particular due to discrimination in the application process. This is necessary for the defense against any lawsuits or allegations. If consent has been given, the data will be stored for a longer period on the basis of Art. 6 (1) (a) GDPR. You can revoke your consent at any time. The legality of the processing carried out up to the time of revocation remains unaffected.
If no employment relationship is established, the applicant can be included in our applicant pool. All information in the application is stored so that the relevant person can be contacted when suitable job advertisements arise.
The data is only stored in the applicant pool after consent has been given on the basis of Art. 6 (1) (a) GDPR. This consent can be revoked at any time, after which the corresponding data will be deleted unless there are legal reasons for retention. Deletion occurs automatically no later than two years after consent is given. The legality of the processing carried out up to the time of revocation remains unaffected.
Applicant pool
If no employment relationship is established, the applicant can be included in our applicant pool. All details of the application are stored so that the relevant person can be contacted when suitable job advertisements arise.
The data is only stored in the applicant pool after consent has been given on the basis of Art. 6. Paragraph 1 lit. a GDPR. This consent can be revoked at any time, after which the corresponding data will be deleted unless there are legal reasons for retention. Deletion occurs no later than two years after consent is given. The legality of the processing carried out up to the time of revocation remains unaffected.